Monitoring and Evaluation

SRSP M & E provides timely information for informed decision making and undertaking corrective measures for continuous refinement of programmatic interventions

SRSP M & E section follows Results-Based Management (RBM) approach to management. The approach essentially integrates strategy, people, resources, processes, and measurements to improve decision making, transparency, and accountability. The approach focuses on achieving outcomes, implementing performance measurement, learning, and adapting, as well as reporting performance. The Planning Monitoring Evaluation and Research unit at SRSP has multiple roles of monitoring progress and performance of projects and programmes implemented by SRSP. In addition, it also conducts internal and facilitates external evaluations. Furthermore, research studies related, mainly, to rural development in Khyber Pakhtunkhwa are also conducted and shared with all major stakeholders.

Roles and Functions

Coupled with quantitative and qualitative base lines surveys and studies, comprehensive monitoring plans are developed at onset of respective projects/programmes. These plans entail results framework, indicators reference sheet, resources required for and functions to be performed by M & E professionals. Requisite databases are developed for monitoring progress and performance of projects/programmes and informed decision making at multiple levels. Internal/self evaluations and research studies are regularly conducted for assessing impact of the programme. The section has an important role of facilitating external/third party evaluations to further improve programmes and projects through feedback of lessons learned and to provide a basis of accountability, including provision of information to major stakeholders.

Values and Features

Learning and participation is encouraged as an integral part of organizational culture. To enrich learning and carry out M & E functions appropriately, SRSP invests considerably in developing skills and expertise of M & E professionals. On job training, coaching and mentoring are other important features geared to produce quality information and undertaking robust assessments. Critical feedback is ensured to further refine quality of information vis-à-vis programmatic interventions benefiting local communities. Maintaining/producing gender bifurcated data on programmatic aspects facilitates in presenting a fair picture of channelization of resources to either gender in target areas. In addition, incorporating quality factors across all sectors is also ensured to make SRSP a responsive and adaptive organization. One of core features is regular field visits of the CEO and core management to ensure and maintain highest standards and quality in all programmatic aspects.

Four levels of Monitoring and Evaluation at SRSP

SRSP M & E system is operational at following four levels:

Head Office Level

The programme/projects are monitored by Chief Executive Officer with an active support by Programme Manager, PMER. Sector specific monitoring is also carried out by respective sector specialists at Head Office, SRSP. A joint effort across SRSP is undertaken at head office to review qualitative and quantitative progress/performance on regular basis. This enables in identifying major issues and taking in-time corrective measures to implement programmes and projects as desired.

Programme Support Units’ Level

The PSUs M & E professionals with technical/intellectual backstopping support from head office conduct regular reviews of respective projects/programmes. Keeping programmes on track, identifying areas of concern, alignment to community needs and meeting deadlines are all part of these critical reviews. The review process ensures optimizing results for a greater impact in target areas and enhances development effectiveness.

Regional and District Level

The Programme Officers at regional/district level are responsible for coordinating M&E activities in designated districts. The main focus at this level is at ensuring regular field monitoring and progress/performance reporting to PSUs and Head Office. Regular visits of MER professionals to programme areas along-with regional and district teams are ensured to maintain quality and ensure mainstreaming deserving groups in programme interventions.

Partner Communities

Community’s meaningful participation in implementation and monitoring of programme activities remains an integral component of SRSP culture. The office bearers/activists/community resource persons are encouraged to undertake monitoring and evaluation at local level. Need based technical support is provided to them by regional/district MER professionals. Formal and informal mechanisms/forums are developed to reflect on programme/project achievements jointly with partner communities, besides ensuring quality and accountability.

Stay in the Know about the Latest